Understand Your KEATS Course Engagement
Understanding how learners engage with a KEATS course can help teaching teams make timely, evidence-informed decisions. The KCL Reports Dashboard provides Managing Teachers with an accessible view of course and activity engagement over the previous 12 months, extending visibility beyond the six-month limit of standard KEATS logs.
Two reports are currently available:
- KCL Course Access provides a course-level view of user access over the previous 12 months, including how often the course was accessed and when it was last accessed. It can help teaching teams identify overall participation patterns and changes over time.
Screenshot of the KCL Course Report. - KCL Course Activity Modules Access provides an activity level view of engagement with individual resources and activities. It can help teaching teams identify which items receive more or less interaction and consider whether content placement, visibility or signposting may need attention.
Screenshot of KCL Course Activity Modules Access report.
Clear charts, filterable tables and downloadable data make it easier to identify patterns, review course design and support conversations about learner participation.
The dashboard is available to users enrolled with the Managing Teacher role and is designed to make engagement information easier to find and use.
What Can You See in KCL Reports?
Teaching teams often need to answer practical questions such as:
- Are learners accessing the course regularly?
- When was the course last accessed?
- Which activities and resources receive the most interaction?
- Are important learning materials receiving limited engagement?
- Are hidden or visible activities being used as expected?
- Which information should be exported for further review?
Although KEATS contains valuable activity data, navigating standard logs and interpreting raw records can be time consuming. The KCL Reports Dashboard brings key information together in a more approachable format, helping Managing Teachers move more quickly from data to useful questions and actions.
The dashboard provides a user-friendly way to explore engagement patterns across courses where you hold the Managing Teacher role. It is intended to support reflection, course review and informed follow-up.
Guidance: For instructions on accessing, filtering and exporting the reports, see the Guide Document – KCL Reports Guidance.
What Are the Benefits?
KCL Reports make engagement information easier to access, interpret and use. Their main benefits include:
- Improved visibility: Managing Teachers can review up to 12 months of course engagement.
- Faster insight: Charts and sortable tables reduce the need to interpret raw logs.
- More focused review: Filters help users examine a specific course, timeframe, role or activity visibility.
- Better course design conversations: Activity level information can highlight where clearer signposting or content review may help.
- Reusable evidence: Downloadable data supports further analysis and structured discussion.
- Greater self-service: Teaching teams can access and explore engagement information without relying on central teams for every data request.
How Can You Use the Reports?
The KCL Reports Dashboard offers Managing Teachers a practical way to understand how their KEATS courses are being accessed and used.
To get the most value from the reports:
- Start with a clear question rather than browsing data without a purpose.
- Compare patterns over time rather than relying on a single figure.
- Use the reports alongside other evidence and teaching context.
- Agree proportionate actions, such as improving signposting, reviewing activity placement or checking whether communications reached the intended audience.
- Take a proportionate action, use the insight alongside other evidence to inform course review.
- Protect personal data, take care when exporting, storing or sharing report data.
Important: These reports measure access and activity, not learning. A student opening a resource does not necessarily mean they have read, understood or engaged deeply with the content. Report data should be used alongside attendance, assessment performance, participation and student feedback to build a fuller picture of engagement.
Use these reports to start supportive conversations, improve course design and evaluate learning resources rather than as standalone measures of student performance.
Useful Links
- KCL Reports Dashboard (Login to KEATS required to view link)
- King’s Managing Teachers Reports guidance
- Faculty Digital Education contacts
- King’s IT Service Desk for technical access issues
- King’s data protection and information-management guidance
About the author
This blog was written by Vaishnavi Gogu, Assistant Learning Technologist with the central Digital Education team at King’s College London.
