Equipping doctoral research students at King's College London to excel

Category: Funding (Page 1 of 2)

15 top tips for writing a funding/grant application

Blog post by Dr Nigel Eady, Director of Research Talent, Centre for Doctoral Studies

I spend quite a lot of time reading applications for funding. Some are for around £100k or more, for example, scholarship funding for a PhD, others may be much smaller, a few hundred pounds to attend a conference.

Funding schemes are nearly always competitive. In some instances, you don’t get funding just because there were too many good applicants. However, you’d be surprised how many people make very basic mistakes that significantly reduce the chance of getting funded.

So here are my top tips to give yourself the best chance possible!

  1. Check remit/eligibility carefully. If you’re not sure what you’re proposing is in the remit of the scheme, then ask! You also want anyone reading your application to see really clearly that you’re a good fit for the scheme or the funder. You certainly don’t want to spend lots of time preparing an application to find out you weren’t eligible anyway!
  2. Contact the administrator for advice. Don’t be afraid to contact the people running the scheme. Their job is to answer your questions! They are judged on the smooth running and impact of the scheme. They want to get good bids and they are better able to do that if they are talking to potential applicants. They like to build relationships with the people they’re funding.
  3. Follow the guidance you’re given. If a question says ‘max 400 words’, don’t write more than 400 words! Word limits are partly there for fairness and consistency, so everyone is given the same opportunity to present their application. You need the people reading and scoring your application on your side, so do everything you can to keep them happy! You don’t want them thinking you’re trying to gain an unfair advantage, and you don’t want them annoyed that there’s lots of extra info to read! Beware – some forms will just cut off anything over the limit!
  4. Remember the panel may not be experts. Please write in plain English – no jargon, acronyms…. Or at least as few as possible! I have a PhD in biochemistry. That means I understand certain research disciplines but it won’t take long for me to get lost (or annoyed!) by jargon that may make sense to you, but not to me.
  5. Don’t forget the panel are probably busy! If your application is hard to read or confusing or very long, it’s not going to help how your reviewers feel about your application. If it’s easy to read and understand then the panel will likely be on your side and more likely to advocate for you to get funded!
  6. Demonstrate commitment to what you want to do. Have you already applied anywhere else for funding? Why not? Funders like to see commitment. It may persuade those reviewing your application that you’re really serious about doing the research, going to the conference or whatever you’re asking for money to do.
  7. Show that other people think you’re worth funding. In an academic setting, it might be as simple as showing you have the support of your supervisor or department or faculty through a short written statement or letter. Even better, is there someone who will commit part of the funding for what you want to do? This is often called ‘matched’ funding. Always be clear what funding you already have and what other funding you’ve applied for. You can’t ‘double fund’, i.e. get funding from two places to do the same thing! Always read the information about the funding scheme carefully and check what’s allowed (and maybe double check with the administrator).
  8. Be honest about the costs. Time spent getting your budget right won’t be wasted. If you ask for too much money, you may immediately be ruled out. If you underestimate, you might end up having to deliver something without enough money! Panel members will often be considering whether a budget is realistic. You should definitely be truthful, not least as that shows the panel that you can be trusted with the funds. Requesting exactly the amount on offer tends to look suspicious, unless you’re showing that it will cost you more than the full amount and you’re just asking for the maximum available. Where possible, include quotations for purchases you’d like to make.
  9. Make sure your budget adds up! You’d be amazed how may budgets are wrong! Get someone else to check your calculations and that what you’ve written makes sense. There’s actually lots to say about budgets – maybe I’ll write a separate post with further thoughts!
  10. Provide a clear timeline. Funders want to know that you will spend their money wisely. In your application, show that you can think like someone managing a project and describe what will happen over the weeks or months after you get the money. You don’t necessarily need a proper GANTT chart, a few clear bullet points may be enough. What will you do if something goes wrong? Is there enough time in your schedule to respond to difficulties? Have you already planned for the most obvious risks?
  11. Ensure supporting info supports your request! The supervisor whose statement in support of your application effectively says nothing more than ‘I confirm this person exists,’ isn’t doing you any favours! The more bespoke and tailored the statement the better! Consider what the panel are looking for. Perhaps you can give your supervisor/PI/referee a few bullet points they might consider including in the statement/letter? Hopefully if you’re one of a number of students from the same research group applying, your supervisor won’t have written the same statement for everyone!
  12. Make your application easy to read. Again, keep your reviewers onside. Online forms sometimes make this difficult (as you may have little ability to format text) but do think about formatting and structure. Long, dense paragraphs of text, ridiculously   are all a bad idea!
  13. Ask for feedback. Get as much feedback as you can, especially if your application isn’t successful. Verbal feedback can be even more helpful. People may say more verbally than they are willing to write down! You might be able to turn a ‘failed’ application into a really successful one, based on the feedback you get.
  14. Seek advice on applying. Do you know someone who’s applied before? Will they read your draft application? Are there examples of good/bad applications available?
  15. Think like a reviewer. Imagine you were reading applications to the funding scheme. What would you want to know? Give your reviewers the assurance they are looking for.

 

If you bear all these points in mind, you’re giving yourself a good chance of getting over the first hurdle and being considered for funding.

All the very best for your funding applications.

New Scholars for the Africa International PGR Scholarships Announced

 

Three new scholars have been awarded funding under the competitive 2021/22 Africa International PGR Scholarship scheme. Established by the Centre for Doctoral Studies in 2020, this scheme invites students from African countries to apply to a PhD programme at King’s and conduct research that is relevant to Africa, particularly in the interdisciplinary areas across Conflict, Peace and Security, Global Health, Development and Digital Technology. Successful candidates receive full funding for up to four years, including tuition fees, a stipend, and an annual research support grant.

“The Centre for Doctoral Studies is delighted to appoint three new PGR students to our Africa International PGR scholarship program after an exciting competition of truly excellent applicants. We look forward to welcoming our new international students in October who will begin their research projects in the areas of oral healthcare, palliative care app development and the social impact of digital innovation.”

Professor Rebecca Oakey, Dean for Doctoral Studies, Centre for Doctoral Studies

“I’m delighted to welcome three more doctoral researchers to King’s through our Africa International PGR Scholarship programme. This programme is an important strand of our commitment to diversify our PGR community, as described in our Race Equality Charter action plan. Our African scholars will all undertake interdisciplinary projects which focus on African issues, consistent with King’s service ethos and a core value of our internationalisation vision of having a global problem-solving mindset.”

Professor ‘Funmi Olonisakin, Vice President & Vice Principal (International)

 

 

2021/22 Africa International Scholars:

Scholar Research Project Title
Birke Bogale Lema Health system strengthening, redevelopment and modelling oral healthcare in post-conflict countries and fragile health systems: a case study of Ethiopia
Nuhamin Tekle Gebre Co-development and piloting of an app for community health workers to expand palliative care coverage in Africa

 

Mmekidmfonabasi Umanah Tech for Good: The Social Impact of Digital Innovation and how it is applied by Social Enterprises in Nigeria

 

Comments from the scholars:

“I feel really excited and humbled to be able to win this award out of the hundreds of applicants. This scholarship will enable me to complete my PhD at one of the most prestigious universities in the U.K., researching on a topic that is very dear to me, which is the role of technology in social impact organisations, and working with really experienced and accomplished supervisors. It is really a dream come true and I am super grateful for the opportunities. This research has practical benefits to Africa and I’m excited to be able to work on it because of this prestigious scholarship.”

Mmekidmfonabasi Umanah

 

“It is a great privilege to be awarded the Africa International PGR scholarship. I am very excited to start my Ph.D. studies at King’s College London, a world-leading institution in health research, to be exposed to the essential experience I require to impact palliative care coverage in Africa.”

Nuhamin Tekle Gebre

 

We are delighted to welcome Birke, Nuhamin, and Mmekidmfonabasi to King’s College London, and wish them all the best with their innovative research degrees.

 

 

 

 

PGR Student Wellbeing Communities Fund

Do you have an idea for an initiative that promotes PGR student wellbeing and mental health, diversity and inclusion, or community and cohort building? Would you like up to £700 to get your project off the ground?

The PGR Student Wellbeing Communities Fund supports initiatives which allow you and your peers to address the mental, physical and social wellbeing challenges which these demands can present.

Applications are now open so apply today, and read on to find out how three recipients of the PGR Student Wellbeing Events Fund (as it was previously known) created fun, interactive and inspiring activities last year.

The Wohlbeing Festival

The Wohlbeing Festival

With support from the PGR Student Wellbeing Events Fund, Women of the Wohl hosted a collaborative event, The Wohlbeing Festival, to celebrate the end of KCLSU Wellbeing Week in October 2019.

This relaxed evening event provided nearly 40 researchers with an opportunity to unwind, socialise and take part in craft and stress-busting activities, including a performance by improv comedy group ‘Just Friends’.

It was also a great opportunity for both attendees and for Women of the Wohl to create, build and strengthen connections with other groups and departments at King’s, including KCL Women in Medicine, KCL Womxn in STEM, and the Centre for Stem Cells & Regenerative Medicine.

The Wohlbeing FestivalThe organisers took the time to join in and chat to attendees, several of whom commented that they had come to the event alone but that the friendly, welcoming atmosphere meant that they were able to just pull up a chair and start chatting comfortably with people they’d never met while doing the activities.

Overall the evening was a great success, and we received encouraging and positive feedback and comments from collaborators and attendees, who thanked the organising team personally for creating such a relaxing space.

Research in Action Group ‘Crafternoon’

PhD students in the Florence Nightingale Faculty of Nursing, Midwifery & Palliative Care organised a ‘Crafternoon’ in October 2019 which was sponsored by the PGR Student Wellbeing Events Fund.

The event created a space for students to do something creative and have a break from their desks, and provided an opportunity to discuss research issues in a neutral space; the faculty has a lot of part‐time students, so this was a chance for everyone to get together.

Research in Action Group Crafternoon 2We supplied craft materials and participants were encouraged to bring their own creative projects: we had knitters, headpieces, and some creative paper crafts. Some people came just to enjoy the atmosphere. It was a fun chance to get together and for people to ask about issues with coding, writing, or simply navigating the faculty. We had a great time and hope to host more events like this in the future!

Wolfson CARD Yoga

Yoga is well known for its ability to ease stress and promote relaxation: it provides the benefits of physical exercise and improves mental health through moving meditation. In November 2019 our group was awarded funding from the PGR Student Wellbeing Events Fund to support yoga classes in the Wolfson Centre for Age-Related Diseases, with the aim of improving PGR student wellbeing.

We held seven classes for up to 10 participants every two weeks; the department then agreed to continue to support the classes through match funding, which allowed us to continue running them for a number of months. We received lots of positive feedback, including the following:

“Having access to yoga classes has been tremendously helpful while I have been completing my PhD. I am able to take the stress and anxieties I am feeling and release them in a constructive way, leaving me feeling refreshed and clear headed for the rest of the day. Having the classes in the building makes it more accessible and easier for me to attend if I have experiments running during the day.”

“Practicing yoga helped me with my shoulder and back issues linked to the many hours I spent at the microscope and sat at the desk. Moreover, after every class I feel much more relaxed and this indeed helps with the general stress level I usually have.”

“Being able to practise yoga in the same institute where I work is a great advantage and my physical and mental well-beings benefit from it.”

“Attending these yoga classes has really helped me deal with the stress of my PhD. By the end of the class I feel much more relaxed, and ready to come back to work refreshed the next day.”

“These yoga sessions strengthen the sense of community in the department by giving an opportunity to socialise with other colleagues and build a happier healthier work life balance.”

How to apply for the PGR Student Wellbeing Communities Fund

To apply for up to £700 to support your own wellbeing activities for PGR students, complete this application form by 12:00 (midday) on Thursday 29 October 2020. All current doctoral research students, from all faculties at King’s, are welcome to apply.

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