Equality, Diversity & Inclusion at King's College London

Tag: EDI

Food for Thought

This is the first of 2 blogs this week from The London Postdocs who have started a campaign The Lost Voices to address and raise awareness of inequalities that early-career researchers might face.
Author: Anonymous 

Editing contributions by: Dr Jemima Ho (The London Postdocs, King’s College London), Jumani Yogarajah, Kailey Nolan (NIHR ARC North Thames), Dr Morag Lewis (The London Postdocs, KCL), Dr Rui Pires Martins (The London Postdocs, QMUL), Dr Sarah Jasim (The London Postdocs, NIHR ARC North Thames, UCL, LSE), Dr Shaakir Salam (The London Postdocs, KCL) 


What’s for lunch? So how was the food? Were there free drinks afterwards? These are common questions asked by earlycareer researchers (ECRs) during and after academic events and conferences. Not to say that we are all about the food, but it’s common knowledge that this is where a key part of vital academic networking occurs.  

So, what if your diet excludes you from joining in? Too many conferences do not cater for dietary restrictions, resulting in feeling overlooked or left out. Meeting new people is awkward enough; such instances of exclusion make it harder still to put your best foot forward, limiting the networking opportunities that are so vital for our careers.  

What happens in this situation? People are left to spend their lunch time hunting outside for a shop that can provide for them where the conference organisers have not, rather than participating in the conference with the rest of their peers. It seems like a small thing, but it is profoundly unwelcoming to be told that there’s no lunch for you in the middle of the day, and no snacks during tea breaks.  Bringing food is a common coping mechanism, although fielding all the questions that provokes is not fun. Alternatively, you can go with whatever looks like it will be safe, and hope you guessed right, but conferences should be places for engaging with your peers and their research, not for worrying that the food you just ate may be hiding an unpleasant surprise. 

The whole situation suggests a deeper problem. If a conference can’t manage something as simple as a dietary requirement, how do they cope with other accessibility accommodations? We recognise that there has been a global push towards inclusivity – not just of dietary requirements and restrictions, but of accessibility in general – but has the academic sector caught up? From conference organisers, to peers, to the way networking is designed – are we all being as inclusive and considerate as we should be?  

Can you relate? Share your story 

The Lost Voices is a series of three initiatives aiming to collate stories on inequalities faced by the early-career researcher (ECR) community, to help empower us all and enact institutional change. It is led by The London Postdocs and the NIHR ARC North Thames Academy, and funded by a UCL Researcher-Led Initiative Award. 

In the first phase, we are inviting early career researchers to share their story. So if you have experienced inequality, bias or prejudice in any form, please let us know by: 

  • Posting your anonymous story on the The Lost Voices Story Collection 
  • Sharing your experience anonymously in the The Lost Voices ECR survey 
  • Sending us a short video (maximum length: 2 minutes 19 seconds) via WeTransfer (see our Youtube channel for examples) detailing your experienceWe are offering £10 vouchers (Lifestyle/ Amazon) via e-mail for your time 

Find out more about ways to share on The London Postdocs website and our social media channels. The closing date for submissions is Monday 24th May.

What’s next? 

The London Postdocs will be interviewing senior academics across different disciplines and institutions who have also faced inequalities in their careers – so we can all learn from their experiences. If you are a senior academic who has faced or overcome inequalities during your career, please get in touch with us at or contribute your anonymous views via The Lost Voices senior academics survey. 

We will then collect both early-career researcher and senior academic stories and discuss and debate these issues with institutional decision makers on Monday 24th May, with the aim of illuminating these experiences and inspiring further initiatives that drive change.   

Food for Thought: An Anonymous Story


Enjoyed the read? The second blog from The Lost Voices Campaign will be published later this week 

Bias or No Bias? The EDI Question

This blog is part of a series from Director of Equality, Diversity and Inclusion, Sarah Guerra, where she will be addressing the whole picture’ of EDI, why it is important, and how we go about making effective, systemic change.


Often EDI is reduced to conversations about unconscious bias training, which was seen as a panacea when it first arrived. Like much in the EDI arena, it is a useful tool and mechanism, but is not in itself a complete solution to complex and interconnected structural issues.   

The purpose of providing Bias training is to create awareness, in individuals and groups of employees, about the concept and reality of implicit bias.  

Implicit attitudes are positive and negative evaluations that are much less accessible to our conscious awareness and/or control. Essentially, they are thoughts and beliefs that shape what we think and how we act, which we are unaware of.  

Bringing in the perspectives of others and creating self-awareness helps to highlight thinking and/or behaviour that is done unwittingly, provide ways of adjusting automatic patterns of thinking and eliminate discriminatory behaviours. It also highlights what behaviour is expected in the workplace. This training can take many forms, from e-learning programmes or PowerPoint presentations to in-depth workshops with interactive talks and exercises, the latter having the greater impact on building awareness and helping to change behaviour. At Kings this kind of training is a key component of our strategy. We have developed Diversity Matters and Trans Matters training which we deliver and tailor to staff teams of 5 – 20 people on request. In parallel, we support and build communities through our staff networks, which provide peer-support for staff with particular protected characteristics, and the More than Mentoring programme, which pairs staff members who share personal characteristics to enable a deeper understanding and connection between participants. Please follow the links above and get in touch if you are keen to engage with any of these projects! 

For training programmes to be effective, they need to dovetail with other initiatives so that employees see training as part of an ongoing journey in changing behaviour and creating a more diverse and inclusive workplace. This is why Kings has an ongoing programme of senior leadership development in relation to EDI and our management and leadership passports. To ensure that awareness continues long after training is completed, we encourage activities such as asking participants to share stories on social collaboration channels where we generate ongoing discussions. To join the conversation you can follow us on Twitter and our internal intranet pages or join a network 

Throughout the organisation we need to provide communication that helps all teams to build empathy for, and understanding of, the experiences of minority or disadvantaged groups. Success comes when the responsibility and accountability for diversity is clearly part of the organisations leaders’ objectives. This needs to be coupled with active encouragement and systemic support for people to share any instances of bias, and crucially for these to be followed up and dealt with effectively. At Kings we are doing a variety of things, these range from introducing cultural competency modules to ensuring we have an Anonymous Disclosure Tool which staff, students and external visitors can use to anonymously disclose incidents of bullying, harassment, sexual misconduct or hate crime. 

Job adverts are an important area to consider when addressing bias. There are two types of bias in job adverts, explicit and implicit (as with everything else). Explicit biases are those that we can control or be clear about, such as levels or types of qualifications, particular audiences and types of candidates. In contrast, implicit biases are unconscious perceptions, stereotypes and beliefs that have been developed from past experiences and influences. These can be very powerful and are much harder to pinpoint.   

Much work has already been done at Kings to make job adverts more inclusive. We have tried to address gendered words, remove jargon and ensure straightforward titles that specify the role, skills and experience required.   

Like many organisations we are taking major steps towards becoming a more welcoming and inclusive place to work. We take the opportunity to demonstrate this in our job adverts by stating our commitment to be an equal opportunity employer. This positive step shows our commitment and the importance we place on it. 

Another tool for reducing bias is a name-blind recruitment process. This removes information, such as age, gender, name, education and even the number of years of experience from CVs, which might otherwise prejudice an application. This is a proven way to overcome unconscious bias and promote greater diversity. It has increased in popularity over the last couple of years after a series of studies, including one by Nuffield Colleges Centre for Social Investigation, showed that people with ethnic names needed to send out 60% more applications than job seekers with white’ sounding names before they got a call back . Name-blind CVs encourage the recruitment of new employees without identifiable information, so that personal bias doesnt creep in.   

To implement a name-blind recruitment process well, an organisation should start by determining the absolute necessities an applicant must possess to fill the role and remove the information that has no bearing on a persons ability to competently carry it out. If needed, the extra information can be collected but separated from the application process. The success of your name-blind hiring would be captured in diversity recruitment metrics by measuring the statistics for shortlisting, testing, interviewing, hiring and retention before and after blind hiring. When I first arrived at Kings the concept of name-blind recruitment was felt to be near impossible at a University. Whilst we have not yet implemented it, people now regularly ask me why we are not doing it – this shows how times change.   

So, Ill end as I began – training and awareness on unconscious bias is an important part of any EDI strategy, as is understanding where and how it shows up in practice. So please all take all the opportunities available to undertake training and build your awareness. But the critical difference is made when you a) apply that learning and b) use that learning to develop a real curiosity as to why inequalities exist and persist.   

New Dharmic Prayer Room at King’s

Former KCLSU Activities and Development Vice President (2019/20) and current final year BSc. International Management student, Nakul Patwa, pens a blog about the opening of the new Dharmic Prayer Room at King’s, and what it means to him and other Hindu, Jain, Sikh and Buddhist students.


I remember vividly my first day at King’s College London and, like everyone else, I was very excited, a little overwhelmed, and still getting familiar with the ins and outs of the enormous institution. It was only by chance that I came across the Chaplaincy at the Strand Campus. Tucked away under a staircase, it was almost as if it was a world of its own. Little did I know then that this space would become an inspiration for what I was going to achieve at King’s. I would later go there to meet fellow international students, over the “international lunches”, have numerous enriching conversations with the Chaplain, meet some of my closest friends – it almost became a sanctuary of sorts for me, as it did for so many students during their time at King’s.

picture showing the new dharmic prayer room

The new Dharmic Prayer Room which has recently opened at Guy’s Campus

My experiences with the chaplaincy inspired me to champion the cause of this institution that was a cornerstone of the essence of King’s. I wanted to give back in a way that would allow many more students like me to engage with the chaplaincy – that is where the idea for a Dharmic Prayer Room for students following Hindu, Jain, Sikh and Buddhist faiths was born. I felt the need for a dedicated space because of my conversations with student groups and hearing the challenges they faced while practicing their faiths.

It was one of the first things I wanted to achieve when I was elected as the Vice President of King’s College London Students’ Union. Having garnered widespread support of the student body and various student groups, I was optimistic that this was something that would provide a safe space for students whose faiths have not historically been equally represented. Despite the challenges that COVID-19 has brought about, I am delighted to have achieved this for King’s. I believe that this project will add more value to the Equality, Diversity and Inclusion projects for the institution as well as the King’s Vision 2029.

I believe that this project is a milestone, not only in the illustrious history of King’s, but also in the history of UK universities. It is an important step towards honouring and fostering the diversity of our membership. I am extremely proud that I could turn my dream into reality, and my hope is that more institutions across the UK would take a cue from King’s to establish spaces that would enable their population to express themselves in a manner that enhances their vibrant ecologies.

picture of Nakul Patwa

Nakul Patwa, former KCLSU Activities and Development Vice President (2019/20) and current King’s student.

This blog is part of a series from Director of Equality, Diversity and Inclusion, Sarah Guerra, where she will be addressing the ‘whole picture’ of EDI, why it is important, and how we go about making effective, systemic change.


EDI is underpinned and driven forward by good quality, broad and deep data. Data is the starting point and can often be the biggest barrier to progress – whether you have it or not.

The critical role of data collection and analysis is to understand current challenges and opportunities in terms of EDI across the organisation. Data helps us to address questions and look at how we should be planning for the future. It empowers us to understand what we don’t know and so encourages credible research to clarify and demystify the current reality. It also serves an important role in evaluating outcomes – is what you are doing making any difference? Are you being successful?

Getting and using data involves a variety of aspects:

Systems: having the ability to collect the data safely and efficiently. If you are a staff member at King’s, have you checked out our PowerBI dashboards?

Expertise: once you have it, being able to analyse and understand what it means. At King’s we have many amazing teams to help us do this – People, Data and Analytics and EDI in HR, our Business Analytics colleagues and the What Works Unit to name a few of the key players.

Disclosure – getting people to give trust you and give you their data. Check out this short video that helps you understand how and why we collect data at King’s.

Reporting – telling people what you have found out. The EDI team makes regular reports to Council, SMT and our Equality, Diversity and Inclusion Committee and Forum (EDIC & EDIF). Additionally, we also have our Annual Reports – check out our most recent one.

When pulling these together, it is important that we are clear about why we are collecting data and what we are going to do with it. Being explicit about our purposes means people are more reassured and trusting. We must show that we have learnt something from the data and importantly that we have done something. Feedback and communication are essential here.

The various charter-marks we use can seem unbelievably laborious and indeed recently, the government has called into question their ‘unnecessary bureaucracy.’ However, they help us gather relevant data, help us understand it and identify actions, and force us to assess what the impact has been. Charter-marks warrant a blog of their own, so watch out for that one!

My practitioner experience tells me that it is all too easy to put any number of programmes and initiatives in place to show that something is ‘being done’ by an organisation. Spending the time diagnosing the problems, thinking through options and designing solutions takes longer and is harder – but the focus and clarity it provides is worth it. It also requires patience and self-belief because it can feel like you are talking about the ‘doing’ for a long time. This diagnosis and design are so much harder without good foundational data.

It is critical to start by understanding where you are now – the baseline – to determine targets and areas to improve. This is why one of the first things I did when I arrived at King’s was work, in partnership with our amazing Business Analytics colleagues, in particular, Richard Salter, to create the PowerBI diversity dashboards referenced above. These dashboards capture and bring together all sorts of EDI data on staff and students, for easy comprehension and interrogation. It also collates data, such as who has joined us, either as a staff member or a student, when, to do what, under what terms, how successful they are and when they leave.

Diversity and Inclusion dashboard on PowerBI

Another element of data which provides insight is equal pay analysis and transparency on pay gap reporting. At King’s, as required by law, we report on our gender pay gap annually. Organisations are required to publish their gender pay gap analysis annually in the UK if they have more than 250 employees, concerning data collected in the same year. The requirement is to calculate and publish statistics on pay gaps between male and female employees, measured by hourly pay and bonuses, as well as the proportion of male and female employees in each pay quartile. In recent years, we have also chosen to calculate and report our ethnicity pay gap using the same method, as far as is possible.

Being transparent and sharing this analysis provides a clear measure of how fair our workplace is. Understanding whether the pay gap is rising or falling helps us determine whether our EDI programmes are helping to create a fairer, more inclusive workplace. Pay gap transparency is an opportunity to listen to ideas from across the organisation, hear about things people have learnt from elsewhere and enable our community to feel they are contributing to changes for the better.

Monitoring of starting salaries is a critical and straightforward tool in pay transparency. Most organisations, and certainly we here at King’s, have a minimum and maximum (or band of) pay rate for employees performing a particular job or function. However, as people join, local managers have some flexibility as to what rate of salary people are appointed on, often taking wider factors into consideration. There is quite a lot of research that shows women and people from certain cultures or backgrounds are less likely to feel confident to negotiate on starting a role. So, where there is discretion and flexibility, it is essential that what is happening is monitored.

The pay gap is not a perfect measure. There may be instances of the pay gap widening, or of no improvements being made across the year despite several activities being in place. This doesn’t mean they are the wrong actions, but perhaps that they need longer to take effect or they need more commitment behind them. It is critical to be open about pay gaps, where they are in the organisation and what causes them.

A critical area to capturing data in is recruitment. This provides a wealth of information, including: helping us determine where most candidates are entering the recruitment process; what job boards, social media sites, mobile hiring apps or referral approaches are the most effective; what resources are bringing a greater diversity of candidates. The introduction of our new HR Digital services has been a game changer for us at King’s in terms of being able to get this kind of information. Once we have had it up and running for long enough, we will have a veritable gold mine of data to access and learn from.

An example of the Equal Opportunities form through HR Digital Services

In addition, data collection during each stage of the recruitment process provides an in-depth look into the hiring process. Looking at proportions in terms of applicants from diverse backgrounds applying, compared to the number of interviews, or the number of interviews compared to the number of jobs offers across the organisation and within each function, highlights any issues that may be occurring in the process. If you read our Race Equality Chartermark application, you will see that we have a lot of improvement to make in terms of the noticeably clear and disproportionate reduction of BME candidates from application, to shortlist, through to appointment.

There are many different types of data and many ways to collect it. It is important to collect qualitative data through: employee feedback surveys; focus groups; 1 to 1 interview; competitions and awards; staff and student networks, as well as the quantitative methods described above.

The best EDI practice allows us to create a baseline and then carry out a review after programmes have been put in place to validate changes or improvements made. As I have outlined, getting good data is not easy. You need the technical tools and the expertise. You need good governance to ensure data integrity and protection. The main purpose of collecting data is to answer questions, so it is critical that the data is correct and reliable. One of the approaches we take at King’s is making use of a balanced score card, which utilises a wide variety of agreed-upon measures to evaluate organisational success, ensuring that it covers the right measures for the organisation.

Balanced Scorecard on PowerBI, which summarises KPIs and targets at King’s

Without a doubt, data is one of the most important tools we have for EDI. It helps us build understanding of the starting point, helps us measure progress, and brings greater objectivity when making decisions on where to invest time and action. However, we should not be fooled into thinking data is neutral. It is actually something that can be very emotive, easily manipulated and provide distorted perspectives (to think further about this, I’d highly recommend Invisible Women by Caroline Criado Perez).

In being a massive data advocate and always prioritising evidence-driven EDI activity, my toolkit includes 3 things. Firstly, with any data, notice what emotions it provokes, so you can be clear as to your own objectivity and bias. Secondly, examine the context – where has this data come from, from who, and why? Finally, be curious – what does it not tell you?

Please take some time to look at our dashboards and to fill in your own information on Core HR so that we have the most up-to-date and most reliable data possible.

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